Convene X Events: Cookie & Tracking Policy

1. Introduction

ConveneX Events (“we”, “us”, or “our”) uses cookies and similar tracking technologies on our website (convenexevents.com) to enhance your user experience, manage secure account access for our members, power our community features, and monitor the effectiveness of our professional networking programs. By using our Site, you consent to the use of cookies as outlined in this policy.

2. What Are Cookies?

Cookies are small text files placed on your device (computer, tablet, or mobile) when you visit a website. They allow the website to recognize your device, maintain your login session, and store information about your preferences or past actions.

3. How We Use Cookies

We use cookies for the following strategic and operational purposes:

• Essential/Necessary Cookies: These are vital for the operation of the Site. They enable you to log into your secure member account, access the private social community, interact with groups, and use the event registration system. Without these, the core features of the Platform cannot function.

• Preference Cookies: These allow our Site to remember choices you make (such as your login details, display preferences, or notification settings) to provide a more personalized community experience.

• Analytical/Performance Cookies: We use these to track how professionals and members interact with our community platform, forums, and pages. This helps us optimize our website architecture, improve loading speeds, and ensure our content remains relevant to our audience.

• Marketing & Targeting Pixels: To support our professional outreach and event promotion, we may use tracking pixels from trusted B2B platforms. These allow us to deliver targeted event invitations and relevant professional content to specific demographics based on browsing behavior.

4. Third-Party Cookies

In some cases, we use cookies provided by trusted third parties to power specific community analytics and professional outreach. These may include:

• Google Analytics: To help us aggregate anonymous traffic data and understand how users navigate the platform.

• LinkedIn Insight Tag: To track the professional demographics of our visitors and measure the success of our corporate event marketing.

• Apollo.io / B2B Identification Pixels: To assist in identifying high-intent corporate visitors and professional organizations accessing our public pages.

5. Managing Your Preferences

You have the right to decide whether to accept or reject cookies.

• Browser Settings: You can set or amend your web browser controls to accept or refuse cookies. If you choose to reject cookies, you may still browse our public pages, though your access to secure areas (like the private member community, forums, and event booking pages) will be restricted or entirely unavailable.

• Do Not Track: Some browsers include “Do Not Track” (DNT) features. Our system honors DNT signals as part of our commitment to user privacy and professional data protection standards.

6. Data Retention

The cookies used by our Platform have varying lifespans:

• Session Cookies: These are temporary and expire automatically once you close your web browser.

• Persistent Cookies: These remain on your device for a set period (usually between 30 days and 24 months) so our platform can recognize you automatically upon your return, keeping you logged into the community.

7. Changes to This Policy

We may update this Cookie Policy from time to time to reflect changes in the technologies we use, platform upgrades, or for legal and regulatory reasons. Any changes will be posted on this page with an updated “Effective Date.”

8. Contact Us

If you have any questions about our use of cookies or other tracking technologies, please email us at: enquiries@convenexevents.com